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HayMap Privacy Policy

Effective date April 11, 2018

www.haymap.com (hereinafter the “Site”) and our HayMap App is an online agriculture marketplace that connects hay buyers & sellers. HayMap recognizes the importance of privacy as well as the importance of maintaining the confidentiality of personal information. This Privacy Policy applies to all products and services provided by us and sets out how we may collect, use and disclose information in relation to users of the Site. You are contracting with HayMap LLC (hereinafter referred as “HayMap”, “we”, “us” or “our”).

 A. Collection of Information

  1. Your privacy is important to us and we have taken steps to ensure that we do not collect more information from you than is necessary for us to provide you with our services and to protect your account.
  2. Information including, but not limited to, name, surname, phone number and user preferences (“Registration Information”) may be collected at the time of user registration on the Site or the App.
  3. In connection with any transaction and payment services we use PayPal platform, information, including but not limited to, credit/debit card numbers and expiration dates (“Account Information”) may be collected to, among other things to facilitate the payment of the products through the Site or the App.
  4. We record and retain details of users’ activities on the Site and App. Information relating to such transactions including, but not limited to, the types and specifications of transactions, pricing of the products and any trade dispute records (“Activities Information”) may be collected when transactions are conducted on or facilitated through the Site and App.
  5. We record and retain records of users’ browsing activities on our platform including but not limited to IP addresses, browsing patterns and buyer behavioral patterns. In addition, we gather statistical information about the Site and App visitors including, but not limited to, IP addresses, browser software, operating system, software and hardware attributes, pages viewed, number of sessions and unique visitors (together “Browsing Information”).
  6. From time to time, we collect information about our users and prospective users during hay promotional events and other functions. The information we may collect at these locations may include, but is not limited to, user name, address, phone number and email address (“Event Information”).
  7. “User Content” (e.g., photos, videos, comments, chats, messages and other materials) that you post to the Service.
  8. Registration Information, Account Information, Activities Information and Browsing Information generally relate to business entities and are together referred to as business data (“Business Data”). Insofar and only insofar as they constitute personally identifiable data of living individuals, such information is together referred to as personal data (“Personal Data”).
  9. It is mandatory for users of the Site and App to provide certain categories of Business Data and Personal Data (as specified at the time of collection). In the event that users do not provide any or sufficient Business Data and/or Personal Data marked as mandatory, we may not be able to complete the registration process or provide such users with our products or services.

 B. Use of Personal Data

If you provide any Personal Data to us, you are deemed to have authorized us to collect, retain and use that Personal Data for the following purposes:

  1. verifying your identity;
  2. verifying your eligibility to register as a user of the Site and App;
  3. processing your registration as a user, providing you with a log-in ID for the Site and App and maintaining and managing your registration;
  4. providing you with customer service and responding to your queries, feedback or claims;
  5. performing research or statistical analysis in order to improve the content and layout of the Site and App, to improve our product offerings and services and for marketing and promotional purposes;
  6. subject to obtaining your consent in such form as may be required under the applicable law, we (including our designated Service Providers (as defined in C.1 below) may use your name, phone number, address, email and other data (“Marketing Data”) to provide notices, surveys, product alerts, communications and other marketing materials to you relating to products and services offered by us on the Site and App;
  7. if you voluntarily submit any information to the Site or App for publication on the Site or App through the publishing tools, including but not limited to, any discussion forum, then you are deemed to have given consent to the publication of such information on the Site (“Voluntary Information”); and
  8. we collect your e-mail address for the purpose of distributing our daily, weekly or monthly newsletter service. The email address provided will be used for delivery of information you have requested from this web site. In order to qualify to receive e-mail related services from HayMap you will be required to confirm your e-mail address, you will begin to receive newsletter updates from HayMap until such time that the service is discontinued, or you choose to unsubscribe: and
  9. making such disclosures as may be required for any of the above purposes or as required by law, regulations and guidelines or in respect of any investigations, claims or potential claims brought on or against us.

 C. Disclosure of Personal Data

  1. You further agree that we may disclose and transfer (whether within or outside the jurisdiction of the HayMap entity that you are contracting with) your Personal Data to service providers engaged by us and/or other affiliated companies of HayMap to assist us with providing you with our services (including but not limited to data entry, database management, promotions, products and services alerts and payment) (“Service Providers”). These Service Providers are under a duty of confidentiality to us and are only permitted to use your Personal Data in connection with the purposes specified at B.1 to B.9 above, and not for their own purposes.
  2. You agree that we may disclose and transfer (whether within or outside the jurisdiction of the HayMap entity that you are contracting with), for the purposes specified at B.1 to B.9 above, your Personal Data to other affiliated companies and/or their designated Service Providers of HayMap.
  3. When necessary we may also disclose and transfer (whether within or outside the jurisdiction of the HayMap entity that you are contracting with) your Personal Data to our professional advisers, law enforcement agencies, insurers, government and regulatory and other organizations for the purposes specified at B.9 above.
  4. Any Personal Data supplied by you will be retained by us and will be accessible by our employees, any Service Providers engaged by us and third parties referred to at C.2 and C.3 above, for or in relation to any of the purposes stated in B.1 to B.9 above.
  5. All Voluntary Information may be made publicly available on the Site and therefore accessible by any internet user. Any Voluntary Information that you disclose to us becomes public information and you relinquish any proprietary rights (including but not limited to the rights of confidentiality and copyright) in such information. You should exercise caution when deciding to include personal or proprietary information in the Voluntary Information that you submit to us.
  6. We may share your Account Information with platform payments to enable your transactions on the Site and App to be completed. While we have in place up-to-date technology and internal procedures to keep your Account Information and other Personal Data secure from intruders, there is no guarantee that such technology or procedures can eliminate all of the risks of theft, loss or misuse.
  7. We may provide statistical information to third parties, but when we do so, we do not provide personally-identifying information without your permission.

D. Device identifiers

  1. When you use a mobile device like a tablet or phone to access our Service, we may access, collect, monitor, store on your device, and/or remotely store one or more “device identifiers.” Device identifiers are small data files or similar data structures stored on or associated with your mobile device, which uniquely identify your mobile device. A device identifier may be data stored in connection with the device hardware, data stored in connection with the device’s operating system or other software, or data sent to the device by HayMap. A device identifier may deliver information to us about how you browse and use the Service and may help us or others provide reports or personalized content and ads. Some features of the Service may not function properly if use or availability of device identifiers is impaired or disabled.
  2. We may obtain information about your physical location when you use the Service, such as by use of GPS and other geolocation features in the device through which you access the Service, or by inference from other information we collect (e.g. your IP address indicates the general geographic region from which you are connecting to the Internet). This activation happens in the event that the user chooses to be alerted of new products listed in a certain area or list products of his/her own in a certain area.

E. RIGHT TO ACCESS/CORRECT PERSONAL DATA

Under the applicable laws, you have the right of access to personal information held by us and to request correction of the information.
If you have any questions regarding this Privacy Policy or if you wish to access or correct your Personal Data, you may send your request in writing to the following address: HayMap LLC, PO Box 333, Chappell Hill, TX 77426, United States. You can contact us by email to [email protected]

F. COOKIES

We use “cookies” to store specific information about you and track your visits to the Site and App. It is not uncommon for websites to use cookies to enhance identification of their users.

A “cookie” is a small amount of data that is sent to your browser and stored on your computer’s hard drive. A cookie can be sent to your computer’s hard drive only if you access the Site using a computer and App using your device. If you do not de-activate or erase the cookie, each time you use the same computer to access the Site and App, our web servers will be notified of your visit to the Site and App and in turn we may have knowledge of your visit and the pattern of your usage.

Generally, we use cookies to identify you and enable us to i) access your Registration Information or Account Information so you do not have to re-enter it; ii) gather statistical information about usage by users; iii) research visiting patterns and help target advertisements based on user interests; iv) assist our partners to track user visits to the Site and App and process orders; and v) track progress and participation in promotions.

You can determine if and how a cookie will be accepted by configuring the browser which is installed in the computer you are using to access the Site and App. If you choose, you can change those configurations. By setting your preferences in the browser, you can accept all cookies, or you can choose to be notified when a cookie is sent, or you can choose to reject all cookies. If you reject all cookies by choosing the cookie-disabling function in your browser, you may be required to re-enter information on the Site more often and certain features of the Site may be unavailable.

G. MINORS

The Site and their contents are not targeted to minors (those under the age of 18) and we do not intend to sell any of our products or services to minors. However, we have no way of distinguishing the age of individuals who access our Site or App. If a minor has provided us with personal information without parental or guardian consent, the parent or guardian should contact us at the address set out in paragraph E above to remove the information.

H. SECURITY MEASURES

We employ commercially reasonable security methods to prevent unauthorized access to the Site, to maintain data accuracy and to ensure the correct use of the information we hold.

For registered users of the Site and App, your Registration Information and Account Information (if any) can be viewed and edited through your account, which is protected by a password. We recommend that you do not divulge your password to anyone. Our personnel will never ask you for your password in an unsolicited phone call or in an unsolicited email. If you share a computer with others, you should not choose to save your log-in information (e.g., user ID and password) on that shared computer. Remember to sign out of your account and close your browser window when you have finished your session.

No data transmission over the internet or any wireless network can be guaranteed to be perfectly secure. As a result, while we try to protect the information we hold for you, we cannot guarantee the security of any information you transmit to us and you do so at your own risk.

I. CHANGES TO THIS PRIVACY POLICY

Any changes to this Privacy Policy will be communicated by us posting an amended and restated Privacy Policy on the Site. Once posted on the Site the new Privacy Policy will be effective immediately. You agree that any information we hold about you (as described in this Privacy Policy and whether or not collected prior to or after the new Privacy Policy became effective) will be governed by the latest version of the Privacy Policy.

J. YOUR FEEDBACK

We welcome your input regarding our Privacy Policy and any comments on the services we provide to you. You may send us your comments and responses by email to [email protected]

This document was last updated on 14th April 2018 and is the most up to date version of our Privacy Policy.